Gym Management Software,
Licensed to Your Gym
Kaayu is cloud software licensed to fitness businesses: members, recurring billing, door access, POS, classes and reports in one system. Charge members online through your gym's own merchant account, or take payment on your own terminal or e-wallet and confirm it in Kaayu. Every payment settles to your gym. Kaayu never holds, pools or processes member funds.
Everything Your Gym Needs to Grow
From first lead to loyal member — Kaayu handles the full lifecycle with tools that your staff will actually use.
Member Management
Full member profiles, photo ID, visit history, and health tracking. Smart segmentation lets you target the right members at the right time.
MembersMember Billing, Your Money
Recurring plans, instalments, cards and e-wallets through your gym's own merchant account, or payments taken on your own terminal or e-wallet and confirmed by your staff. No merchant account is needed to start. Either way Kaayu keeps the ledger and never holds or moves the money.
BillingAccess Control
Keyfob and QR check-in tied to membership status, with real-time entry logs and instant lockout for overdue accounts. Works with QR codes and no hardware at all, or with a desktop reader and door controllers.
AccessCRM & Sales Pipeline
Track leads from first enquiry to signed contract. Automated follow-up sequences, conversion analytics, and a visual sales pipeline.
SalesClass Scheduling
Drag-and-drop class builder, trainer assignments, member booking via app, and automated capacity management with waitlists.
ClassesDashboard & Reports
Real-time revenue and member dashboards, with built-in reports — from daily cash summaries to monthly financials.
ReportsMember → your gym's payment provider, terminal or e-wallet → your gym's bank account.
Kaayu is the system of record, not a party to the payment. The only charge Kaayu ever makes is the software licence fee, billed to your business.
Choose a plan and be live today. Not sure yet? Watch a member check in at the door.
Start on software alone. Add a reader if you want one.
Kaayu runs on any computer or tablet, and QR check-in needs no hardware. If you prefer keyfobs, add an optional starter kit, one USB desktop reader plus member keyfobs, as a one-time onboarding accessory. It is supplied only to gyms with an active Kaayu licence, carries no subscription, and is never required. Kaayu is a software company; hardware is an onboarding convenience, not a product line.
Starter bundle — reader + 50 keyfobs
Desktop reader and 50 keyfobs.
Starter bundle — reader + 100 keyfobs
Desktop reader and 100 keyfobs.
Turnstiles or door controllers? Talk to us about access control for your doors.
Know How Your Gym Is Really Doing
Simple software for every gym, with the numbers that matter one click away. No sales pitch required.
Revenue Insights That Actually Drive Action
Stop guessing what's working. Kaayu's revenue dashboard tracks MRR, churn, LTV, and class profitability in real time — so you know exactly where to focus to grow faster.
Revenue, renewals and check-ins on your dashboard the day you go live.
Already on Another System? We'll Move You Over.
Switching gym software shouldn't mean losing your history. Send us your export and our team brings your members, payment history, signed contracts, and visit logs into Kaayu — so you go live with everything intact, usually within a day.
Transparent Pricing, No Surprises
Licence tiers, billed to the gym business in PHP. Every tier includes every feature; the tier follows your active-member count. Onboarding support and our 99.9% uptime guarantee come with every licence.
Software licence for a single-site gym business up to 100 active members: one front desk, one door, renewals out of the spreadsheet.
Licence for the independent gym of 100 to 250 members that wants CRM, contracts and auto-renew without a jump in price.
Licence for a busy gym up to 500 members running classes, PT and coaching, with the analytics to manage the floor by numbers.
Up to 1,000 members: ₱14,990/mo · 1,000+ members or 4+ sites: from ₱22,990/mo · See every band and the extras
Licence fees are set and billed in PHP by Kaayu Software Wholesaling. USD figures are an estimate at today's rate; your card issuer converts the charge. 7-day free trial for approved gyms — card required, cancel any time.
Questions, Answered
Straight answers about price, getting started and hardware.
Talk to a person. We usually reply within one business day.
Plans are Starter $47.38 a month, Core $94.93 a month, Growth $150.39 a month, Scale $237.55 a month. You pay monthly with no long contract. Coaching, Court Booking and API access can be added to any plan.
No long contract. Your plan renews monthly and you can cancel any time. In your first 30 days we can refund and close the account; see our refund policy for the details.
Yes. Approved gyms can start a 7-day free trial (a card is required and you can cancel before it ends). Or get started straight away with the first-month discount.
Licence fees are set and billed in PHP by Kaayu Software Wholesaling. Prices in other currencies are shown as an estimate at today's rate; your card issuer converts the charge.
Your gym account is live as soon as your first payment goes through. Most gyms are fully running within a day: add your plans and staff, import your members and start checking them in.
Yes, free of charge. Send us your export and we bring your members, payment history, signed contracts and visit logs into Kaayu, so you go live with everything intact.
Yes. Add Coaching, Court Booking or API access from Settings at any time. You only pay for the days left in your current month, then it joins your monthly invoice.
None to start: Kaayu runs in the browser on a computer or tablet. To check members in with keyfobs, add a starter bundle (desktop reader and keyfobs) when you sign up. For turnstiles and door controllers, talk to us.
Orders in the Philippines ship at a flat rate per order; shipping abroad is priced from the weight, box size and destination. You see the full cost before you pay.
Your Gym on Kaayu, Your Way
Pick the path that suits you. Each one ends with your gym running on Kaayu.