The best gym management software for a Philippine gym is the one that collects by GCash, Maya and QR Ph on auto-renew, opens the door only for paid members, and tells you its price in pesos before you book a demo. Most gyms in Manila, Cebu, Davao, Cagayan de Oro and Bohol still run on Excel, a notebook and a GCash QR taped to the front desk. This guide covers what to check, what it costs, and the questions that separate a real answer from a sales call. Updated 9 November 2026.
The Short Answer
A gym in the Philippines needs four things from its software, in this order:
- Collect the way members pay. GCash, Maya, GrabPay, QR Ph and cards, with automatic renewal, not only a card terminal.
- Control the door. A member whose plan has expired should not get in, and nobody at the desk should have to say no.
- Show the price. In pesos, per gym, with no per-member fee that grows as you do.
- Be supported in your time zone, by people who have run a gym.
Everything below is how to check those four, and where Kaayu fits. We build Kaayu, so we say so up front. Where a competitor does something better, we say that too, and the side-by-side comparison has every published price.
GCash, Maya and QR Ph
Members in the Philippines pay by e-wallet first. A gym that only takes cash or a card turns a finished sale into a promise to come back tomorrow, and many never do. The fix is not a QR taped to the desk, because nobody matches those payments to a member by hand at 8 p.m.
What to look for is a system that does three things:
- Takes the payment at the desk. The member scans a QR Ph code with GCash, Maya or any bank app, and the membership extends itself.
- Renews on its own. Auto-renew by card or e-wallet, with a reminder before the date, so you stop chasing expiries in a notebook.
- Charges no markup. Some vendors fund a cheap licence with a cut of every member payment. Ask for the exact rate on GCash, Maya and cards, and whether it is the provider's own rate.
Kaayu takes cards, GCash, Maya, GrabPay and QR Ph through Xendit, PayMongo or Stripe, at the front desk, on your own website and on auto-renew, and adds no platform fee on top of your provider's rate. The full detail is on the Philippine payments page and in our write-up of every way your members pay.
Every payment method you do not accept is a sale that depends on the member coming back.
— Kaayu TeamDoor Access and Expired Members
A gym monitoring system that only records check-ins tells you who walked in after the fact. Door access decides who walks in. The test is simple: tap a keyfob, the door opens; expire that member, tap again, the door stays shut. No staff member has to confront anyone.
Two things to ask any vendor about access control:
- Is the reader and controller part of the product, or a partner you buy from separately at their price? Many quote the software and leave the hardware, installation and support to someone else.
- What happens when the internet drops? A door that fails shut or fails open on a Wi-Fi outage is a daily problem in a 24-hour gym.
Kaayu supports RFID keyfobs and QR check-in, using our own readers and controllers, so one company answers when a door misbehaves. Door access is an optional extra per location. For which method suits which gym, read RFID vs QR gym access control.
What It Costs in Pesos
Most international gym software publishes prices in US dollars, or does not publish them at all. Here is what is published, per month, for one location, as read from each vendor's own pricing page on 24 October 2026.
- Kaayu: ₱2,990 for up to 100 members. Flat bands by active members, every feature in every band, no per-member fee.
- GymMaster: USD 89 for up to 100 members, USD 129 with door access.
- Vibefam (Singapore): USD 99 billed annually; door access is an add-on.
- Rezerv (Singapore / Philippines): ₱680 for 1 location and 1 owner account, with caps on users and members.
- Mindbody and Glofox: from USD 99 per location; most tiers are quote only, on 12–24 month contracts.
Kaayu's other bands are ₱5,990 (up to 250 members), ₱9,490 (up to 500) and ₱14,990 (up to 1,000), with chains quoted separately. These come from our live pricing page, which is the source if anything here is out of date. Vendors change prices; if a figure in the table is wrong, tell us and we will fix it.
A cheaper entry price does not always mean a cheaper gym. Rezerv's entry plan is lower than ours, and that is a fair reason to choose it for a very small studio. The difference shows up when you add members, a second location, door access or contracts, which is why the table above lists what moves the price.
Six Questions to Ask Any Vendor
- Per member or per gym? Per-active-member pricing climbs every month you grow.
- What does card and GCash processing cost, and is there a markup on top of the provider's rate?
- Is there a contract or an exit fee? Month to month with a free export is the standard to insist on.
- What does door access cost all-in per door, and who supports it?
- Which features are in the entry plan? CRM, contracts and access are often gated to a higher tier.
- Who answers when something breaks, and in which time zone?
Who Built Kaayu
Kaayu was built inside a 400-plus member gym in Bohol and has run that gym since 2021. It now also runs Gold's Gym (one branch), Bold Fitness and Fitness World. That matters for one reason: the features exist because a front desk needed them, such as the expired-member tap at the door, GCash renewals and a point of sale for day passes and supplements.
We handle the Philippine details that foreign software skips, including the Data Privacy Act, and the same product works for gyms outside the Philippines, with prices shown in your local currency.
Next Step
If you run a gym in Manila, Cebu, Davao, Cagayan de Oro, Tagbilaran or anywhere else in the country, the quickest check is to look at the full comparison and the peso pricing, then get in touch here to book a 20-minute demo or start a trial.